A New Era in Workflow Efficiency

Today's business processes are increasingly complex, often involving several departments, organizations, and even outside companies and contractors.  Being able to effectively manage, monitor, and optimize business processes can greatly improve both employee productivity and customer satisfaction, and are essential to remaining competitive in today's marketplace. 

 

One proven way to do this is by implementing an advanced workflow software solution that allows you to design, manage and analyze automated workflows.  

 

With features including out-of-the-box workflow templates, a user-friendly Process Builder and built-in reporting and forms support, EMC's Workflow Manager fits the bill nicely.  Built on Microsoft .NET, it provides a platform that easily integrates with existing business applications and offers complete capabilities for creating departmental and horizontal workflow solutions designed to improve efficiency in business processes, while reducing costs within and across functional business units.  Productivity is increased because manual, document-intensive processes—such as processes found in accounts receivables and loan origination, for example--are significantly reduced.

 

By creating automated business processes, departments and/or businesses are able to:

 

·         Quickly and easily automated business processes resulting in reduced labor requirements

 

·         Gain greater visibility of process performance and bottlenecks resulting in greater efficiency.

 

·         Establish audit trails for both visibility and compliance requirements and initiatives.

 

To learn how EMC's Workflow Manager can help your organization increase productivity, reduce cycle times, and improve worker efficiency, click here or dial 1-888-726-7730 and speak with a PaperFree consultant today.

Automating Invoice Processing

Accounts payable personnel at any organization know the pains associated with invoice processing.  Because AP departments typically rely on paper-based transactions, they also experience long, time-consuming processes that often lead to late or incorrect payments and missed discounts.  And in situations where manual data entry is required, delays aren't the only consideration; legal risks resulting from human error can also be significant.

 

EMC delivers a fully customizable invoice capture solution that can scan vendor invoices and automatically extracts and validates the data they contain before exporting it to accounting systems for processing. Using intelligent document recognition technology (IDR), it can identify incoming documents as invoices and immediately begins extracting information such as purchase order number, invoice date, total amounts, line item data and more.  Vendor ID is automatically determined and critical information is validated against existing data in accounting systems before being exported directly into Enterprise Content Management (ECM), Enterprise Resource Planning (ERP), Accounts Payable (AP) and other back-end systems.

 

The result is a faster, more efficient means of handling invoices.

 

·         REDUCE MANUAL PROCESSES — Reduce the manual effort needed to process vendor invoices InputAccel for Invoices enables businesses to accomplish more work with fewer people and less money.

 

·         INCREASE VENDOR DISCOUNTS AND REDUCE LATE FEES — Take advantage of early-pay discounts and avoid late fees by processing invoices faster.  InputAccel for Invoices also helps businesses achieve SOX compliance when taking vendor discounts.

 

·         INCREASE ACCURACY AND EFFICIENCY — Advanced indexing capabilities reduce retrieval times from days to seconds with 99.9% accuracy.

 

To learn how you can streamline and accelerate invoice processing in your business, click here or dial 1-888-726-7730 to speak with a PaperFree consultant today.

 

Creating a More Efficient Government

Government organizations today are aiming to reduce costs, streamline their operations, and achieve greater operational efficiencies.  Consolidation is a high priority, whether that means consolidating storage, services, data centers, or even functions and processes.  Another key focus is optimizing your infrastructure by adopting Green IT, leveraging service-oriented architecture (SOA), or becoming more innovative in developing strong private and public partnerships.  A government that continually drives efficiency can deliver better services to its citizens with fewer tax dollars. 

 

PaperFree and EMC can help you maximize efficiency across your IT infrastructure by offering  solutions that simplify and automate processes such as document capture, workflows, and transactional content management.  We can also help you create low-cost, accessible content repositories and archives that enable you to more easily comply with laws, rules, and regulations that mandate retention of government records. 

 

To learn more about how you can increase efficiency in your office and beyond, click here to request a copy of EMC's brochure on Information Infrastructure Solutions for the Public Sector, or dial 1-888-726-7730 to speak with a PaperFree consultant today, and find out how we've been helping government agencies do more with less for over 10 years.

Distributed Capture with EMC Captiva InputAccel 6.0

As cost cutting becomes the order of the day in today's economic environment, and workforces become increasingly dispersed to more effectively meet customer demands, it's never been more important for organizations to find ways to leverage existing infrastructure and personnel.

 

This is where Distributed Capture comes in.  In a nut shell, Distributed Capture is the general term used for creating and managing electronic documents at locations that are outside the corporate headquarters or other central processing facility.  Companies that have manual processes or currently use EMC Captiva solutions for centralized data and document capture have found that today distributed capture solutions can be implemented with existing small desktop scanners, network scanners or multi-functional peripherals in any setting, including home or remote offices and even on the road.

 

One way the latest release of InputAccel 6.0 supports distributed capture is with the new

Connector for eCopy ShareScan, which enables remote workers to scan and index documents directly from their MFP devices right into the InputAccel server for processing.  This reduces costs and cycle times, while improving the overall productivity of users and business processes.

 

Are your processes paper-based, overly cumbersome, and distributed across several locations?  Are you incurring high costs for shipping paper documents from remote offices to a centralized office, only to have those documents manually processed centrally?  Click here to learn more, or dial 1-888-726-7730 to speak with a PaperFree consultant directly today.

Is your office still printing paper?

With EMC Captiva there's no need to.  You can simply 'print to file' and save it to a specified directory that a module automatically monitors; when new files are detected, the file is grabbed and a new InputAccel batch is automatically started based on your specific business rules.  You can do the same just as easily for incoming emails and their attachments too, along with searching and import from multiple inboxes, and/or entirely different email systems altogether.

 

To learn how you can reduce the amount of printing in your office, or to further explore other ways you can leverage your Captiva system for more savings, click here or dial 1-888-726-7730 to speak with a PaperFree consultant today.

The New Connected Government

State and local government agencies today are faced with a host of conflicting pressures.  While striving to find smarter ways of managing declining revenues and shrinking operational budgets, government is still expected to fully meet the continued demands of their constituents, businesses, political officials, and regulators.  "Do more with less" has never been more of a daily 'battle cry'.  

 

President Barack Obama recently called for government to become more transparent, participatory, and collaborative.  And his call for the administration's Chief Technology Officer to spearhead draft recommendations for an Open Government Directive will put federal agencies under even greater scrutiny.  The solution to these seemingly conflicting pressures is a pragmatic approach called "connected government", based on the concepts and methods of Enterprise Content Management.

 

Connected agencies collect, store and retrieve information electronically— paper is largely eliminated—and what remains is quickly digitized and indexed.  Internal workflows are streamlined and automated, ensuring that proper procedures are followed and that timelines are met; Citizens and businesses interact with connected government agencies electronically via secure portals; Connected government agencies safely and appropriately share information among depart­ments and with other agencies; And they use information dashboards to give managers better insight into internal operations and to give citizens better visibility into government effectiveness.

 

Connected Government:

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  Reduces expenses, minimizes risk, and eliminates inefficiency in handling huge volumes of physical documents. 


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  Eliminates the need for costly real estate for storing mountains of paper files


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  Is able to comply quickly and reliably with legal reporting and regulatory mandates.


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  Meet citizen expectations for speed, convenience, and government transparency.

PaperFree has been working with state and local government for over 10 years, and have used these proven strategies and solutions to help agencies improve service delivery, cut time and expense, and reduce risk.  To learn more about managing effective e-government in a logical, manageable, and cost-effective way, please click here or dial 1-888-726-7730 to speak with a PaperFree consultant today.

EMC and PaperFree: Leaders in Information Management

Over the years, PaperFree has formed a strong partnership and strategic alliance with EMC that has enabled us to bring the very best in world-class Information Management technology to our customers. After so many  years as a trusted consultant and document management specialists, you may ask why we've remained one of EMC's leading information capture and management partners and go-to implementation experts.

 

The answer is simple… EMC Corporation is the world leader in products, services, and solutions for information management and storage that helps organizations get the maximum value from their information, at the lowest total cost, across every point in the information lifecycle.

 

Research and development:

Recognizing and understanding the information management needs of their global customers, EMC has invested over $4 billion in software alone since 2001. And EMC's hardware, software, and services all support a unified vision and platform for enabling best-in-class information management.

 

Market leadership:

With more than $3 billion in software sales, and 4,500 employees dedicated solely to software development, sales, and service, EMC is the sixth largest software company in the world.

As determined by Gartner, IDC, and other industry analysts, EMC is the market leader in Information Life Management, including Backup and Recovery, Archiving, Resource Management, Business Availability, Intelligent Capture, and Content Management.  

World leading market presence:

EMC Software Customers include…

· All of the top 5 global airlines

· 9 of the top 10 US Airlines

· All of the top 10 US media and entertainment companies.

· All of the top 15 US aerospace and defense contractors

· All of the top 15 US publishing companies

· 19 of the top 20 US pharmaceutical companies

· 19 of the top 20 global insurance companies

· All of the top 20 global telecommunications companies

· All of the top 25 global automobile and parts manufacturers

 

An award winning pioneer in Information Management, EMC continues to offer the very best in open software products, bringing new levels of intelligence, protection, and flexibility that enable organizations to reduce the costs and risks of managing information while increasing the value of its information.

 

Got a project in mind? As one of EMC's most valued partners, PaperFree has the expertise to assist you in evaluating your information capture and management needs as well as provide the products and services to customize and implement the solution that meet your companies unique information management needs.

 

Whether you are in need of an automated data capture solution, departmental or enterprise wide content management solution, or strategic outsourcing solutions- PaperFree is able to support you every step of the way. Click here or dial 1-888-726-7730 to speak with a PaperFree consultant today.